Mon 15 - Wed 17 September: BIC, Bournemouth
Welcome to the 2025 Sponsor Booking Page
This webpage details the sponsorship packages available to our sponsors this year.
• Read the information below and email us with any queries: ilaesponsor@affinityevents.co.uk
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 9am – 5pm).
Times at a glance
Meeting dates: Mon 15 – Wed 17 September 2025
Set up: Sun 14, 1400 – 1900hrs
Mon 15, 0800 – 0900hrs
Exhibition open: Mon 15, 0900 – 1700hrs
Tue 16, 0900 – 1700hrs
Wed 17, 0900 – 1500hrs
Breakdown: Wed 17, 1530 – 1900hrs
Booking your exhibition stand...
Stands are allocated on a first come first served basis.
Refer to the floor plan here to select your preferred space, then use the sponsorship reservation form here to reserve the stand.
Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.
Please refer to our sponsorship T’s and C’s here before signing. Under no circumstances will a company be allowed to have a presence at the meeting unless full payment has been made.
There are some other sponsorship opportunities outlined below. If you would like to discuss packages which are not listed, please get in touch.
Quick links
Exhibition Stand: £10,500 +VAT
All stands are 3m wide x 2m deep.
Two stands may be booked together to create a larger space.
Due to the layout of the hall, as a default all stands will be unbranded shell scheme.
Sponsors can choose to:
• Keep the default package with blank walls (see right, top image)
• Arrange to brand the walls with their own graphics for an additional cost (see right, bottom image)
• Construct a bespoke built stand via a stand contractor
We will ask you to confirm which option you are planning when you reserve your stand.
Exhibition stand includes
• A 3m x 2m stand space
• Blank shell scheme walls as default, with opportunity to brand walls or construct a bespoke stand
• Free registration at the meeting for 2 stand staff
• Logo and 100 words of text in conference programme
• A5 colour advert in conference programme
• Logo on conference website
• Flyer in delegate pack
Symposia Slots: £11,500 / £10,000 +VAT
Symposia slots in the programme are 45 minutes long and are allocated on a first come first served basis. Available slots are listed below:
Mon 15 Sep
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Tue 16 Sep
Breakfast Symposium: £10,000 +VAT
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Wed 17 Sep
Breakfast Symposium: £10,000 +VAT
Symposium Sponsors - please note
Reserve your preferred symposium slot using the sponsorship reservation form here. You must also provide a symposium outline for approval by the committee. Please send your outline to members@ilaebritish.org.uk. Deadline: Thurs 10 July
Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.
Please refer to our T’s and C’s here for sponsorship.
Symposium Sponsorship includes:
• A 45 minute presentation, approved by the ILAE British Branch council, in the meeting programme
• 1 day free registration for symposium support staff
• Name on conference website
• Satellite flyer information in delegate pack
• Speakers must hold delegate passes, arranged by yourselves
Other Sponsorship Opportunities
Available: Sponsorship of bags: £3,500+VAT
• Your company logo on all delegate bags, single colour
• Your company logo and acknowledgement in handbook
• Logo on conference website
Available: Advertising in conference handbook £1,900+VAT
• A5 colour advert in conference handbook
• Logo in conference handbook
• Logo on conference website
Available: Sponsorship pens: £700+VAT
• Your company logo on delegate pens
• Given to all attendees on arrival
Available: Sponsorship of poster boards: £3,500+VAT
• Your logo and the ILAE British branch logo displayed at the top of each poster board
• Your company logo and acknowledgement in handbook
• Name on conference website
Booked: Sponsorship of conference handbook: £3,500+VAT
• A5 colour advert in handbook
• Your company logo and acknowledgement in handbook
• Logo in conference handbook
• Logo on conference website
Booked: Sponsorship of lanyards: £2,000+VAT
• Your logo, single colour and the ILAE British Branch logo on all delegate lanyards
• Logo in conference handbook
• Logo on conference website
Booked: Sponsorship of drinks reception: £2,000+VAT
• Your logo displayed at the catering stations during the drinks reception
• Logo in conference handbook
• Logo on conference website
Please reserve any of these Additional Sponsorship Opportunities via your reservation form.
If you would like to discuss alternative sponsorship packages which are not outlined above, please get in touch.
Deadline dates for your diary
NOW Fill in your sponsorship reservation form
Thur 10 July: Symposium outline deadline
Thur 24 July: Early bird deadline (for registration)
Thur 14 Aug: Send risk assessment & proof of insurance
Thur 14 Aug: Send digital proof for flyer
Tue 19 Aug: Deadline for group bookings by coordinator
Thur 28 Aug: Hard copies of your flyer to arrive
Thank you again for your support - we wish you a successful meeting!
ILAE British Branch Committee