8 - 10 October - HCC, Harrogate
Welcome to the 2026 Sponsor Booking Page
This webpage details the sponsorship packages available to our sponsors this year.
• Read the information below and email us with any queries: ilae@phproductionservices.co.uk
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 9am – 5pm).
Quick Links
Times at a glance
Meeting dates
Thursday 8 – Saturday 10 October 2026
Set up
Wednesday 7, 1200 – 1900hrs (times will be scheduled throughout the day)
Thursday 8, 0800 – 0900hrs
Exhibition open
Thursday 8 October, 0900 – 1700hrs
Friday 9, 0900 – 1700hrs
Saturday 10, 0900 – 1500hrs
Breakdown
Saturday 10, 1530 – 1900hrs
Booking your exhibition stand
Stands are allocated on a first come first served basis.
Please refer to the floor plan here to select your preferred space, then use the sponsorship reservation form here to reserve the stand.
Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.
Please refer to our sponsorship T’s and C’s here before signing.
A company will not be allowed to have a presence at the meeting unless full payment has been made.
There are some other sponsorship opportunities outlined below. If you would like to discuss packages which are not listed, please get in touch. ilae@phproductionservices.co.uk
Exhibition Stand:
£10,500 +VAT
All stands are 3m wide x 2m deep.
Two stands may be booked together to create a larger space.
Due to the layout of the hall, as a default all stands will be unbranded shell scheme.
Sponsors can choose to:
• Keep the default package with blank walls (see right, top image)
• Arrange to brand the walls with their own graphics for an additional cost (see right, bottom image)
• Construct a bespoke built stand via a stand contractor
We will ask you to confirm which option you are planning when you reserve your stand.
Exhibition stand includes
• A 3m x 2m stand space
• Blank shell scheme walls as default, with opportunity to brand walls or construct a bespoke stand
• Free registration at the meeting for 2 stand staff
• Logo and 100 words of text in conference programme
• A5 colour advert in conference programme
• Logo on conference website
• Flyer in delegate pack
Symposia Slots: £11,500 / £10,000 +VAT
Symposia slots in the programme are 50 minutes long and are allocated on a first come first served basis. Available slots are listed below:
Thursday 8 October
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Friday 9 October
Breakfast Symposium: £10,000 +VAT
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Symposium Sponsors - please note
Please reserve your preferred symposium slot using the sponsorship reservation form here. You must also provide a symposium outline for approval by the committee. Please send your outline to members@ilaebritish.org.uk. Deadline: Thursday 20 August 2026
Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.
Please refer to our T’s and C’s here for sponsorship.
Symposium Sponsorship includes:
• A 50 minute presentation, approved by the ILAE British Branch council, in the meeting programme
• 1 day free registration for symposium support staff
• Company name on conference website
• Satellite flyer information in delegate pack
• Speakers must hold delegate passes, arranged by yourselves
Other Sponsorship Opportunities
Available: Sponsorship of bags: £3500+VAT
- Your company logo on all delegate bags - single colour
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Advertising in conference handbook: £2000+VAT
- A5 colour advert in conference handbook
- Your company logo in conference handbook
- Logo on conference website
Available: Sponsorship pens: £700+VAT
- Your company logo on delegate pens
- Given to all attendees on arrival
Available: Sponsorship of poster boards: £3500+VAT
- Your company logo and the ILAE British Branch logo displayed at the top of each poster board
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Sponsorship of conference handbook: £3500+VAT
- A5 colour advert in conference handbook
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Sponsorship of lanyards: £2500+VAT
- Your logo, single colour and the ILAE British Branch logo on all delegate lanyards
- Your company logo in conference handbook
- Logo on conference website
Available: Sponsorship of drink reception: £2000+VAT
- Your logo displayed at the catering stations during the drinks reception
- Your company logo in conference handbook
- Logo on conference website
Please reserve and of these Additional Sponsorship Opportunities via your reservation form
Alternative opportunities
If you would like to discuss alternative sponsorship opportunities that are not listed above, please get in touch via ilae@phproductionservices.co.uk
Deadline dates for your diary
NOW Fill in your sponsorship reservation form
Tue 25 Aug: Symposium outline deadline
Mon 17 Aug: Early bird deadline (for registration)
Tue 25 Aug: Send risk assessment and proof of insurance
Tue 25 Aug: Send digital proof for flyer
Tue 1 Sept: Deadline for group bookings by coordinator
Tue 1 Sept: 100 words of text, logo and contact details for the conference handbook
Friday 25 Sept: Hard copy of your flyer to arrive