ILAE British Branch 2026

8 - 10 October - Harrogate Conference Centre

Sponsorship Invitation Page

This webpage details the sponsorship packages available to our sponsors for the 2026 conference in Harrogate

• Read the information below and email us with any queries: ilae@phproductionservices.co.uk

• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 9am – 5pm).

Times at a glance

Meeting dates

Thursday 8th – Saturday 10th October 2026


Set up

Wednesday 7th, 1200 – 1900hrs (times will be scheduled throughout the day)

Thursday 8th, 0800 – 0900hrs


Exhibition open

Thursday 8th October, 0900 – 1700hrs

Friday 9th, 0900 – 1700hrs

Saturday 10th, 0900 – 1500hrs


Breakdown

Saturday 10th, 1530 – 1900hrs

Booking your exhibition stand

The exhibition is in Hall D of the HCC. A floor plan is here


Please refer to our sponsorship T’s and C’s here before booking.

To book a stand at the meeting, you must first register as a Lead Contact for your company. You will then get an email with a link to our Exhibitor Portal. Use your link to book your stand, plus any extras (see list below). Stands are booked in real time, via the portal.

Once you have booked your stand, we will contact you by email to confirm your booking. The ILAE will then issue your invoice.


Sponsorship opportunities are outlined below. If you would like to discuss packages which are not listed, please email juliet@ilaebritish.org.uk

Exhibition Stand:

£10,500 +VAT

All stands are 3m wide x 2m deep.


Two stands may be booked together to create a larger space.


Due to the layout of the hall, as a default all stands will be unbranded shell scheme.


Sponsors can choose to:

• Keep the default package with blank walls (see right, top image)

• Arrange to brand the walls with their own graphics for an additional cost (see right, bottom image)

• Construct a bespoke built stand via a stand contractor


We will ask you to confirm which option you are planning when you reserve your stand.

Exhibition stand includes

• A 3m x 2m stand space

• Blank shell scheme walls as default, with opportunity to brand walls or construct a bespoke stand

• Free registration at the meeting for 2 stand staff

• Logo and 100 words of text in conference programme

• A5 colour advert in conference programme

• Logo on conference website

• Flyer in delegate pack

Symposia Slots: £11,500 / £10,000 +VAT

Symposia slots in the programme are 50 minutes long and are allocated on a first come first served basis. Available slots are listed below:


Thursday 8 October

Lunchtime Symposium: £11,500 +VAT BOOKED

Afternoon Symposium: £11,500 +VAT BOOKED


Friday 9 October

Breakfast Symposium: £10,000 +VAT BOOKED

Lunchtime Symposium: £11,500 +VAT BOOKED

Afternoon Symposium: £11,500 +VAT BOOKED


Symposium Sponsors - please note

Please reserve your preferred symposium slot via the online booking portal which will be sent a link to. You must also provide a symposium outline for approval by the committee. Please send your outline to members@ilaebritish.org.uk. Deadline: Thursday 20th August 2026

Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.

Please refer to our T’s and C’s here for sponsorship.


Symposium Sponsorship includes:

• A 50 minute presentation, approved by the ILAE British Branch council, in the meeting programme

• 1 day free registration for symposium support staff

• Company name on conference website

• Satellite flyer information in delegate pack

• Speakers must hold delegate passes, arranged by yourselves 

Event App

For the Annual Scientific Meeting, delegates will have access to an event app. The app will provide the full programme, sponsor information, and access to abstracts, along with any documents linked to individual talks or sessions, including surveys. Delegates will also be able to take personal notes for each session and request to communicate with other participants through the app.


The standard company profile in the app comprises of:

  • Company name
  • Logo
  • Short paragraph of text about your company
  • Contact details / Website address

Your App profile can include these enhancements:

  • Banner advert on home page: £750 +VAT
  • Link to an additional webpage: £300 +VAT
  • PDF flyer: £500 +VAT
  • 2 minute video of company profile: £600 +VAT
  • Targeted push notifications for your symposia: £500 +VAT

Other Sponsorship Opportunities

Available: Sponsorship of bags: £3500+VAT

  • Your company logo on all delegate bags - single colour
  • Your company logo and acknowledgement in conference handbook
  • Logo on conference website

Available: Advertising in conference handbook: £2000+VAT

  • A5 colour advert in conference handbook
  • Your company logo in conference handbook
  • Logo on conference website

Not available: Pens: £700+VAT

  • Your company logo on delegate pens
  • Given to all attendees on arrival

Available: Sponsorship of poster boards: £3500+VAT

  • Your company logo and the ILAE British Branch logo displayed at the top of each poster board
  • Your company logo and acknowledgement in conference handbook
  • Logo on conference website

Available: Sponsorship of conference handbook: £3500+VAT

  • A5 colour advert in conference handbook
  • Your company logo and acknowledgement in conference handbook
  • Logo on conference website

Available: Sponsorship of lanyards: £2500+VAT

  • Your logo, single colour and the ILAE British Branch logo on all delegate lanyards
  • Your company logo in conference handbook
  • Logo on conference website

Available: Sponsorship of drink reception: £2000+VAT

  • Your logo displayed at the catering stations during the drinks reception
  • Your company logo in conference handbook
  • Logo on conference website

Please reserve and of these Additional Sponsorship Opportunities via your reservation form

Alternative opportunities

If you would like to discuss alternative sponsorship opportunities that are not listed above, please get in touch via ilae@phproductionservices.co.uk

Deadline dates for your diary

NOW: Register as the Lead Contact for your company and book your stand

Mon 17th Aug: Early bird deadline (for registration)

Tue 25th Aug: Symposium outline deadline

Tue 25th Aug: Send risk assessment and proof of insurance

Tue 25th Aug: Send digital proof for flyer

Tue 1st Sep: Deadline for group bookings by coordinator

Tue 1st Sep: 100 words of text, logo and contact details for the conference handbook

Friday 25th Sep: Hard copy of your flyer to arrive

Thank you for your support - we wish you a successful meeting!

ILAE British Branch Committee