ILAE British Branch 2026
8 - 10 October - Harrogate Conference Centre
Welcome to the 2026 Sponsor Information Page
This webpage details the sponsorship packages available to our sponsors for the 2026 conference in Harrogate
• Read the information below and email us with any queries: ilae@phproductionservices.co.uk
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 9am – 5pm).
Booking
A link to allow you to book exhibition stands and other sponsor opportunities as well as submitting requests for symposia slots will be sent to all companies at 10am on Wednesday 11th February 2026. Please can you let us know the best person to receive this information at this time as sponsorship opportunities are on a first come first served basis. Please email juliet@ilaebritish.org.uk with your preferred contact.
Times at a glance
Meeting dates
Thursday 8th – Saturday 10th October 2026
Set up
Wednesday 7th, 1200 – 1900hrs (times will be scheduled throughout the day)
Thursday 8th, 0800 – 0900hrs
Exhibition open
Thursday 8th October, 0900 – 1700hrs
Friday 9th, 0900 – 1700hrs
Saturday 10th, 0900 – 1500hrs
Breakdown
Saturday 10th, 1530 – 1900hrs
Booking your exhibition stand
Stands are allocated on a first come first served basis.
A floor plan is included in the information sent to you or can be viewed here
Your sponsorship will be confirmed once we receive your reservation request via the portal.
Please refer to our sponsorship T’s and C’s here before signing.
A company will not be allowed to have a presence at the meeting unless full payment has been made.
There are some other sponsorship opportunities outlined below. If you would like to discuss packages which are not listed, please get in touch. juliet@ilaebritish.org.uk
Exhibition Stand:
£10,500 +VAT
All stands are 3m wide x 2m deep.
Two stands may be booked together to create a larger space.
Due to the layout of the hall, as a default all stands will be unbranded shell scheme.
Sponsors can choose to:
• Keep the default package with blank walls (see right, top image)
• Arrange to brand the walls with their own graphics for an additional cost (see right, bottom image)
• Construct a bespoke built stand via a stand contractor
We will ask you to confirm which option you are planning when you reserve your stand.
Exhibition stand includes
• A 3m x 2m stand space
• Blank shell scheme walls as default, with opportunity to brand walls or construct a bespoke stand
• Free registration at the meeting for 2 stand staff
• Logo and 100 words of text in conference programme
• A5 colour advert in conference programme
• Logo on conference website
• Flyer in delegate pack
Symposia Slots: £11,500 / £10,000 +VAT
Symposia slots in the programme are 50 minutes long and are allocated on a first come first served basis. Available slots are listed below:
Thursday 8 October
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Friday 9 October
Breakfast Symposium: £10,000 +VAT
Lunchtime Symposium: £11,500 +VAT
Afternoon Symposium: £11,500 +VAT
Symposium Sponsors - please note
Please reserve your preferred symposium slot via the online booking portal which will be sent a link to. You must also provide a symposium outline for approval by the committee. Please send your outline to members@ilaebritish.org.uk. Deadline: Thursday 20th August 2026
Your sponsorship will be secured with a Booking Confirmation Form, which will be sent after we receive your reservation form.
Please refer to our T’s and C’s here for sponsorship.
Symposium Sponsorship includes:
• A 50 minute presentation, approved by the ILAE British Branch council, in the meeting programme
• 1 day free registration for symposium support staff
• Company name on conference website
• Satellite flyer information in delegate pack
• Speakers must hold delegate passes, arranged by yourselves
Event App
For the Annual Scientific Meeting, delegates will have access to an event app. The app will provide the full programme, sponsor information, and access to abstracts, along with any documents linked to individual talks or sessions, including surveys. Delegates will also be able to take personal notes for each session and request to communicate with other participants through the app.
The standard company profile in the app comprises of:
- Company name
- Logo
- Short paragraph of text about your company
- Contact details / Website address
Your App profile can include these enhancements:
- Banner advert on home page: £750 +VAT
- Link to an additional webpage: £300 +VAT
- PDF flyer: £500 +VAT
- 2 minute video of company profile: £600 +VAT
- Targeted push notifications for your symposia: £500 +VAT
Other Sponsorship Opportunities
Available: Sponsorship of bags: £3500+VAT
- Your company logo on all delegate bags - single colour
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Advertising in conference handbook: £2000+VAT
- A5 colour advert in conference handbook
- Your company logo in conference handbook
- Logo on conference website
Available: Sponsorship pens: £700+VAT
- Your company logo on delegate pens
- Given to all attendees on arrival
Available: Sponsorship of poster boards: £3500+VAT
- Your company logo and the ILAE British Branch logo displayed at the top of each poster board
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Sponsorship of conference handbook: £3500+VAT
- A5 colour advert in conference handbook
- Your company logo and acknowledgement in conference handbook
- Logo on conference website
Available: Sponsorship of lanyards: £2500+VAT
- Your logo, single colour and the ILAE British Branch logo on all delegate lanyards
- Your company logo in conference handbook
- Logo on conference website
Available: Sponsorship of drink reception: £2000+VAT
- Your logo displayed at the catering stations during the drinks reception
- Your company logo in conference handbook
- Logo on conference website
Please reserve and of these Additional Sponsorship Opportunities via your reservation form
Alternative opportunities
If you would like to discuss alternative sponsorship opportunities that are not listed above, please get in touch via ilae@phproductionservices.co.uk
Deadline dates for your diary
NOW Fill in your sponsorship reservation form
Tue 25th Aug: Symposium outline deadline
Mon 17th Aug: Early bird deadline (for registration)
Tue 25th Aug: Send risk assessment and proof of insurance
Tue 25th Aug: Send digital proof for flyer
Tue 1st Sept: Deadline for group bookings by coordinator
Tue 1st Sept: 100 words of text, logo and contact details for the conference handbook
Friday 25th Sept: Hard copy of your flyer to arrive